When creating a publisher file ready for print there are a few steps you need to follow. Here is our step-by-step guide to make your publisher file ready for print.
1. Ensure that your page size is set to the correct UK paper size. To view UK paper sizes click on the button below. To change your page size go to page design size and then page setup. Enter your dimensions.
2. Now it is time to set up margins in publisher. Margins also known as safezones, are used to keep important text from being cut off during the printing process. To set up your margins go to page design margins, custom margins. For designs with images or backgrounds you want to bleed to edge, with no white boarders we would recommend selecting, custom margins. Enter your margin size. We recommend a 0.5cm margin from the edge of your page. If you would like your design bound, or hole punched, your margin will need to increase to 1.5cm on the bound edge. Please note, if you would like your design printed double sided, the bound margin will be on the left for odd pages, and right for even pages. Once you have set up your margins please ensure you keep all text, graphics or images within this margin to ensure these are not cut off in finishing.
To add more pages into your design, right click in the pages tab on the left side of your page. Then press insert blank page. If your design contains more than 1 page, please set your design up so that it is in sequential order.
Once you are happy you have set your margins, and page size correctly, you can now start to add in your design. Making sure to keep important elements of your design with in the blue dotted line and any coloured elements that go to the edge of the page, extend over the page edge to create bleed. If your design contains coloured elements that need to match corporate colours, it is important that you convert them from RGB to CMYK. To change your colours from RGB to CMYK select the part of the design you wish to change colour. Go to the colour icon and click on more outlined colours. From here change the colour mode to CMYK in the drop down menu. Enter your CMYK colour values and then press ok. Any RGB colours will be automatically converted in print to CMYK. We cannot guarantee this conversion will be an exact match to corporate colour values.
5. Once you are happy with your design it is time to save it as a PDF. Go to file, Save as, and click on browse. Choose where to save your file. In the file type drop down menu choose the PDF option. Before saving click on the options button. Ensure that custom has been selected. Then tick the box which says PDF/ A. Once chosen click on print options in the bottom left. Make sure that both crop marks, and bleed are both ticked off. In the paper size section select custom size, change the paper width and height so that in the preview you can see the crop marks in the corners. Now save your publisher file. You now have a PDF file with crop marks and bleed ready for print. Make sure to review your design before supplying us with the PDF.