When creating a Word document ready for print there a few steps you need to follow. Here is our step-by-step guide on how to make your Word document ready for print.
1. Ensure that your paper size is set to the correct UK paper size. To view UK paper sizes click the button below. To change your page size, go to layout, size and choose more paper sizes. From here enter the dimensions of the paper that you want.
2. To set up margins in word, Go to layout, Then margins. For designs with images or backgrounds you want to bleed to edge, with no white boarders we would recommend selecting, custom margins. Enter your margin size. We recommend a 0.6cm margin from the edge of your page. If you would like your design bound, or hole punched, your margin will need to increase to 1.5cm on the bound edge. Please note, if you would like your design printed double sided, the bound margin will be on the left for odd pages, and right for even pages.
Once you have set up your margins please ensure you keep all text, graphics or images within this margin to ensure these are not cut off in finishing. If your design is multiple pages make sure that you supply your PDF in sequential order. To add a new page within your word document go to insert and click on blank page.
3. Once you are happy with your paper size and margins are set correctly its time to add your design. Making sure to convert any corporate colours from RGB to CMYK. If RGB colours are provided these will automatically be converted during the print process, we cannot guarantee these will convert to your exact CMYK values if you have corporate colours. To change colours from RGB to CMYK follow these steps. Right click on the coloured element you wish to change and go into the fill section, then click on more outlined colours. This window will pop up, change your colour mode from RGB to CMYK and enter your CMYK values.
Once you are happy with your design it is time to save your word document as a PDF. To save your word document as a PDF. Go to file, save as, click on browse in the save as type box choose the PDF option from the drop-down list and press save, you now have a PDF file ready for print.